Every year — right before our annual winter break — I start brainstorming my out-of-office message. I want to be creative, and write something funny, meaningful, and clever. “This year,” tell myself, “I’ll write a note that will make my teammates smile and miss me.”
5 Ways to Take Your OOO Message to the Next Level
Tips from our team members.
December 19, 2023
Summary.
Do you struggle with writing a great out-of-office message? This year we’ve asked our team to put together a few tips that might inspire you:
- Have some fun with it. You can use your out-of-office to drop a few fun facts about your time off. If you can make someone smile, you’re on your way to building a deeper connection with them.
- Use your message to set boundaries. To save yourself a headache, you can tell your colleagues you won’t be reading messages upon your return, and ask them to email you anything important once you get back.
- Write one message for internal colleagues and one for external clients. Each message serves a different purpose: Let you colleagues know where you are and how to reach if something is urgent. Let your clients know other resources they can use to help them while you’re out.
- Give a thoughtful recommendation. In your OOO message, suggest a thoughtful podcast or article for people to read. Recommendations are great conversation-starters for when you get back.
- Try to sound like a human — not a robot. Share a piece of personal information about where you are and why. It gives people something to react to and they’ll learn a little more about you.
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New!
HBR Learning
Writing Skills Course
Accelerate your career with Harvard ManageMentor®. HBR Learning’s online leadership training helps you hone your skills with courses like Writing Skills. Earn badges to share on LinkedIn and your resume. Access more than 40 courses trusted by Fortune 500 companies.
Capture your audience's attention with smarter emails, Slacks, memos, and reports.