Employee Payroll Spreadsheet

Employee Payroll Spreadsheet– Continuing with the collection of free templates of human resources this time we have created a model payroll template in excel for free, so if you need it to be able to make the payroll of your workers you are in the right place. We also incorporate a payroll example so you can understand each field.

Things to keep in mind before creating a payroll
How to make a payroll from scratch
How to deliver a payroll to the employee
✅Download free payroll template

Things to keep in mind before creating a payroll
When creating payroll you have to take into account different aspects that will influence the final amount to be perceived by the employed employee and that you will need to keep in mind while you are doing your calculations:

Type of contract: It is not the same to work full-time as partially, neither is an indefinite contract the same as a fixed-term contract. According to each case, the percentage that will be quoted in the Social Security will be linked to the type of contract as well as the percentage to be withheld from IRPF.
The collective agreement: Will affect the salary supplements received by the employee, as well as the collection of overtime and non-wage perceptions (such as per diem).
Personal situation of the worker: Depending on whether the worker is married or has children or persons, the IRPF calculation will be different. You must have all this information before starting to make the first payroll.
Extraordinary Payments: Knowing if the payments will be prorated or if they will be paid in a timely manner throughout the year is also important when applying the IRPF
Quotation group and professional category: These data affect the calculation of contribution bases to the Social Security.
Justified losses: If the employee has been on sick leave, be it medical, paternity or maternity, it also has an impact on the payroll.
Having these concepts in mind and with the help of a payroll creation program you can create the payroll of the entire template in a matter of minutes and without effort. Take a look at the payroll program of Factorial.

If you want more information you can consult our article about: How to create payrolls step by step

How to deliver the payroll to workers
The time to deliver the payroll to the worker every month is a delicate thing. In many companies email is used to send the payroll, something that does not always end well. If you use a traditional payroll program or generate with the payroll model in excel you will have to create a document for each payroll and employee.

Employee Payroll Spreadsheet

Employee Payroll Spreadsheet
Employee Payroll Spreadsheet

How to deliver the payroll to workers
The time to deliver the payroll to the worker every month is a delicate thing. In many companies email is used to send the payroll, something that does not always end well. If you use a traditional payroll program or generate with the payroll model in excel you will have to create a document for each payroll and employee.

It is somewhat slow and heavy but the complicated thing is to send the corresponding file to the correct employee. If you have never made a mistake in sending it, you have been lucky. Send a payroll to the employee who does not touch is not only a problem for the person responsible for human resources but also for the employee who receives it. This error can be a problem in the template and for the employee who has seen his data exposed to a third party.

The best thing you can do is trust in a payroll program that has the functionality of sending payrolls. With Factorial you can do it easily and without cost.
Simply upload the pdf that contains all the payroll of the employees and automatically Factorial will recognize the name and identity document of each worker. We will divide the pdf into different payrolls and you can always review them before sending them to each worker.

The employee will receive a private message link to check their payroll and the file will be stored in their personal folder within Factorial so that it is available at all times. The employee will only be able to see his payroll and under no circumstances will he have access to other payrolls or private data of another employee.

Using the intelligent factorial manager you will not have errors in the sending of payroll. The process is carried out in compliance with the highest security standards to ensure that all information is always confidential. Much safer than the mail.

Download the free template to create your payroll – payroll model
If excel is not your thing … you can always use the payroll program Factorial. Forget the formulas, the count of days, the accruals … Using Factorial you can create and send the payroll to all your employees easily and automatically. Just worry about checking that everything is correct and we will do everything else.

If you prefer a template to be able to make your payroll, download the payroll model template in excel and customize it with the logo and information of your company and the information of each employee.

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